Legal & Law Firms

Confidential client data deserves uncompromising protection

In the legal sector, the protection of sensitive information is of utmost importance. Client files are not mere business data – they contain the identity, strategies and most personal information of clients. Pleadings, contracts, expert opinions or evidence must therefore be treated with absolute confidentiality. Any violation of data protection regulations such as the GDPR or of the solicitor's duty of confidentiality can not only result in heavy penalties, but above all destroy the relationship of trust between client and law firm – and this trust forms the basis of successful legal work.

Data destruction in law firms therefore means much more than compliance with legal regulations. It is an essential part of a solicitor's responsibility. In an increasingly digitalised and networked working world, security must not end with storage – the end of the information cycle must also be handled with the utmost care. With intimus, law firms and legal departments rely on certified high-security solutions that guarantee the legally compliant, audit-proof and final destruction of all confidential data – whether on paper or digital media.

Our systems meet the requirements of the GDPR, the BDSG and international data protection standards and offer flexible security levels in accordance with ISO/IEC 21964: from P-4 for standard files to P-7 for highly sensitive documents, as well as H-4 to H-6 for hard drives and E-3 to E-5 for electronic media. Supplemented by audit trail systems, every destruction process can be documented seamlessly – crucial evidence for compliance, client protection and professional law.

Areas of application in the legal sector:

  • Law firms and notary offices
  • Legal departments in companies
  • Auditing and tax consulting firms
  • Courts and arbitration boards
  • Associations, chambers and professional organisations

EU and Germany

In Europe, the General Data Protection Regulation (GDPR) forms the central legal framework for the handling of personal data – including in law firms and legal departments. In Germany, the following also apply:

  • BDSG (Federal Data Protection Act) – supplements the GDPR with national requirements.
  • BRAO & BORA – regulate the duty of confidentiality for lawyers and organisational requirements.
  • HGB & AO – specify strict retention and deletion periods for documents relevant to tax and commercial law.
  • NIS2 Directive – applies to law firms or legal service providers that are considered critical infrastructures and must implement higher cybersecurity requirements.

Law firms and legal departments are therefore obliged to delete or destroy client files, contracts, pleadings or digital data carriers in a legally compliant, complete and traceable manner after the retention periods have expired.

Law Eu

US and international regulations

Strict rules for the protection of confidential information also apply worldwide:

US:

  • GLBA (Gramm-Leach-Bliley Act) – stipulates the protection of client and customer data, including secure disposal.
  • SOX (Sarbanes-Oxley Act) – regulates the secure storage and destruction of corporate and financial information.

Other countries:

  • PIPEDA in Canada
  • Privacy Act in Australia
  • APPI in Japan

All these regulations have a common goal: the responsible processing and secure and final destruction of sensitive information, both digital and paper-based.

 

Law International

Professional regulations

Beyond the legal requirements, solicitors, notaries and employees of legal departments are subject to strict professional confidentiality obligations.

  • Client and case files may only be disclosed with express consent.
  • The duty of confidentiality applies beyond the end of the mandate.
  • It covers all forms of data – from contracts and expert opinions to digital storage media and archived documents.
  • Audit-proof and traceable data destruction is therefore not only a matter of compliance, but also the basis of trust between client and law firm.
Law General

Our products

Which security solutions are suitable for your area of application?

Office shredders for legal documents

Law firms and legal departments generate large quantities of confidential documents every day – from client files and contracts to pleadings and evidence. In order to reliably meet the requirements of the GDPR and the BDSG, sensitive client data should be destroyed at least at security level P-4. Documents requiring special protection, such as internal reports, investigation files or documents with criminal relevance, usually require P-5, while P-6 and P-7 are used in highly sensitive areas such as compliance departments or specialised fields of law. intimus offers the right solution for every requirement – from compact, quiet desktop devices for the office to powerful departmental devices for larger quantities of paper. 

Disintegrators and industrial shredders

Powerful systems are essential for law firms, notary offices or large legal departments where large quantities of sensitive documents need to be destroyed on a regular basis. Disintegrators from intimus enable the complete and irreversible destruction of client files, contracts, court documents or confidential pleadings directly on site – without the risk associated with external service providers. The devices shred paper into tiny particles, making reconstruction virtually impossible. Thanks to interchangeable screens, the security levels can be flexibly adjusted – from P-4 for everyday documents to P-7 for highly sensitive client documents or confidential court files. For large quantities of standard documents that do not require an extremely high security level, intimus industrial shredders offer the right solution at P-4 – ideal for disposing of extensive file archives.

Media shredders and granulators

In addition to paper documents, digital data carriers pose a significant security risk. Hard drives in law firm servers, USB sticks containing case files, and memory cards with photographic evidence contain highly sensitive information that must be reliably deleted. intimus media shredders quickly shred data carriers into irreparable pieces. intimus granulators process media into fine, uniform particles and offer flexible security levels with interchangeable screens – from E-3 to E-5 for electronic media. For magnetic storage media such as hard drives, security levels from H-3 to H-5 are standard in the legal industry. With the intimus FlashEx, flash media such as USB sticks or SD cards can even be destroyed securely and audit-proof directly in the office.

Degaussers and crushers for maximum security

For traditional HDDs, the combination of a degausser and crusher is the most secure method of data destruction. Degaussing completely and irreversibly erases all stored information using an extremely strong magnetic field. The crusher then destroys the physical structure of the data carrier by deforming, punching or breaking it. With optional audit trail systems, all destruction processes can be automatically documented – providing audit-proof evidence that is essential for compliance audits and legal due diligence. This two-stage process meets the most stringent international standards of the NSA and guarantees maximum security, even for highly sensitive client files, confidential evidence or internal compliance documents. For large law firms, notary offices and international legal departments, the combination of degausser, crusher and audit trail system is therefore the optimal solution for maximum data security.

Home Office Shredder

Office shredders

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Disintegrators

Disintegrators

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Industrial Shredder

Industrial shredders

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Intimus SSD HDD Granulator

Media shredders and granulators

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Intimus 40000S Auditor Pro

Degausser and Crusher

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Proven security in action

Global legal professionals and firms rely on our expertise and solutions.

An international commercial law firm was faced with the challenge of destroying strictly confidential client files after the statutory retention periods had expired. As these files often contained documents relating to international arbitration proceedings and complex corporate takeovers, maximum security was required. The solution: the intimus 007, the world's first high-security document shredder. It shreds paper documents to a particle size that meets the highest requirements of security level P-7 and makes reconstruction virtually impossible. The result: absolute confidentiality in the handling of sensitive data, complete compliance with international data protection and compliance requirements, and the certainty of relying on the world's leading high-security technology.

Law 007

A law firm specialising in patent law regularly used USB sticks and SSDs to exchange confidential drafts, case files and development documents with clients. In order to permanently and tamper-proof delete the data after use, they decided to use the intimus FlashEx. The device shreds USB sticks and SSDs directly in the office into tiny particles so that no data residues can be read. Thanks to its compact design, the process can be easily integrated into the law firm's daily routine. The result: fast and secure destruction of digital data carriers, compliance with the strictest data protection requirements and increased trust among clients.

Law Flashex

A large law firm stored sensitive financial and customer data on servers and computers for many years. When upgrading its hardware, the firm opted for an intimus Degausser. This device removes all magnetic information from hard drives and tapes within seconds, regardless of storage capacity. The advantage: no risk of data recovery, audit-proof proof of deletion and full compliance with legal regulations such as GDPR and HIPAA.

Law Disintegrator

Meeting the highest security requirements in law firms and legal departments

Your benefits with intimus.

  • Legally compliant destruction of confidential client data

intimus products meet the most stringent data protection and security standards for the legal sector – including GDPR, ISO/IEC 21964 and international regulations. This ensures that pleadings, contracts, case files and digital client data are destroyed reliably.

  • Comprehensive product range for all data carriers

From compact office and autofeed shredders for day-to-day document handling to powerful systems for entire file collections and high-security solutions for paper, SSDs, USB drives and hard drives – intimus offers the right solution for every requirement in the legal industry.

  • Flexible security levels as required

Thanks to interchangeable screens, intimus disintegrators and granulators achieve flexibly adjustable security levels – from P-4 to P-7 for paper, H-3 to H-6 for hard drives and E-3 to E-5 for optical and electronic media. Ideal for highly sensitive client information, internal audits or legally required data destruction.

  • Effective digital data destruction

With intimus degaussers, all information on HDDs is completely and irreversibly erased. In combination with crushers, physical destruction then takes place – providing maximum security that complies even with the strictest compliance requirements.

  • Audit-proof documentation of all processes

Audit trail systems automatically capture the serial numbers of hard drives or SSDs and generate digital logs. This guarantees the legally compliant and traceable destruction of all information – a decisive advantage in audits and compliance checks.

  • Reliability and maximum performance

intimus systems are designed for continuous operation in law firms, notary offices and corporate legal departments. Robust technology, maintenance-friendly design and intuitive operation ensure maximum uptime and minimal downtime – even with large volumes of confidential data.

  • Comprehensive service for law firms and legal departments

In addition to powerful technology, intimus provides law firms with individual consulting, regular maintenance and rapid spare parts service. The result: maximum operational reliability, smooth processes and uncompromising protection of sensitive client data.

 

Why intimus?

007

High security expert since 1975

intimus developed the world's first high security shredder

Certified Security

Certified security

Destruction in accordance with international security standards – ISO/IEC 21964 compliant

Passion

Customised solutions

Tailor-made solutions: From individual devices to complete security concepts.

Ready for maximum data security?

Secure your confidential information - permanently and reliably.

Our experts will advise you individually and work with you to develop the optimal destruction strategy.

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